Email QR Code Generator

Asking someone to "email [email protected] with the order number in the subject line" is asking for mistakes. An email QR Code removes the typing: the person scans, the mail app opens with recipient, subject and body already assembled, and they only write what they have to say and send.

How it works

The code stores an address in the mailto: format, the same one that has existed since the early web and that every operating system recognises. Besides the recipient, it accepts a predefined subject and body, and also CC and BCC.

When scanned, the phone opens the default mail app — Mail on iPhone, Gmail or similar on Android — with the fields filled in. Nothing is sent automatically: the person always reviews and taps send. That is an operating system protection, not a limitation of ours.

How to create yours

1. Type the email address that will receive the messages.
2. Write the subject. Most of the value sits here — see the next section.
3. If you want, write an opening body with a script of what you need to know.
4. Download as SVG for print or PNG for screen use.

Use the subject to stay organised

A predefined subject turns your inbox into something filterable. Because you control the text, you can mark the origin of every contact and create automatic rules in your mail client:

• In the product manual: "Support — Model X"
• On the reception poster: "Booking — Downtown branch"
• On the equipment label: "Maintenance — Unit 4471"
• On the campaign flyer: "Quote — October campaign"

With that, a single rule filing everything starting with "Support —" into a specific folder handles much of the triage, with no additional tooling.

The predefined body as a form

The message field can work as a simple form. Instead of receiving "my unit will not turn on" and having to ask everything, you request the details up front:

Serial number: / Purchase date: / Description of the problem: / Contact phone:

The person fills in the blanks and sends. You get a complete ticket in the very first reply, which typically saves two or three rounds of back and forth.

Where to use it

• Manuals, packaging and warranty labels.
• Equipment plates, for maintenance requests.
• Reception posters and service counters.
• Printed CVs and portfolios.
• Paper forms, as a digital alternative.
• Business cards, when email is the main channel.

Limitations worth knowing

• If the person has no mail app configured on their phone, nothing happens when they tap. This is more common than it sounds among people who only use webmail in a browser.
• Long body text increases the density of the code considerably. Prefer short scripts.
• Some apps ignore the body field and bring only recipient and subject. Do not rely on the body for critical information.
• Like any static QR Code, the address is fixed. If the email changes, you have to generate a new code.

Other QR Code types

Each QR Code type stores information in a different way. See which one best fits your case:

• Link QR Code (URL) — opens a website in the browser.
• Wi-Fi QR Code — connects to the network without typing the password.
• PIX QR Code — receives payments in the Brazilian standard.
• WhatsApp QR Code — opens the chat with a ready message.
• Contact QR Code (vCard) — saves your details to the address book.
• SMS QR Code — opens the message with the text ready.
• Phone QR Code — opens the dialler with the number.
• Text QR Code — stores the information and works offline.
• App download QR Code — sends each phone to the right store.